How to use the Signups feature. How your members can register for Sunday attendance.

Need an easy way to register people for Sunday and get a headcount? Or need to know who is bringing the apple pie to a potluck? We have the tool for you! Now you can create, organize, and share simple Signups with a touch of a button. With Signups you can: 

  • Easily export all members who complete a Signup to a spreadsheet
  • Set a party size maximum and a total capacity for your Signup
  • Send your Signup in a Note, or use a public link to share it on social media and your website
  • Duplicate an existing Signup and make edits
  • Adjust the privacy of your Signup and more!

  • Watch the video below to learn how to use this tool + how it looks from a member's side of view! 


    How do I add a Signup to my notes?

    If you've completed creating your Signup and want to add it to a new note, open the Signup and click the big green "Add to Note" button at the bottom right-hand side of the page: 

    If you've completed creating your Signup and want to add it to an existing note draft you're working on, open up that draft and click the "clipboard" icon to select from the available Signups or create a brand new one from there:

    Please note: At this time, Signups can only be added to the email version of the Note Composer (although we're currently working on making them available in the text version of the Note Composer). However, in the meantime, even if you send an email with a Signup via the email version of the Note Composer, it can still go as a text to those who have opted out of email or don't have emails on file. For more info, check out the articles at the bottom of the page. 

    Who can create, view, and edit Signups?

    A new Signup can be created by any admin (Note Senders, Group Admins, Super Admins). If you're an admin and want to share the Signup amongst fellow admins, select the option to "Share this Signup with other groups in your network." This allows all other admins to view it and make edits. If you do not select this option, it will only be visible and editable by you, the creator. 

    Please note: Note Senders do not have the privileges to see members' contact info, so they cannot manually add members from within your Flocknote network,  export Signups to a spreadsheet, or view contact info of the members that have signed up in any way. 

    Why do I need to select what the Signup is for? 

    One of the first options when first creating your Signup is selecting what it's for. This auto-adjusts the verbiage so that it makes the most sense for the type of event you're having. For instance, if you're having a bake sale and want members to sign up to bring certain goodies, signing up for "seats" would be a bit confusing. Instead, "items" would be the best word here so we'll make sure it's reflected that way for your members. 

    Why would I want to make a public link for a Signup? 

    While you can put your Signup directly in a message you send via Flocknote, there may be some people that you want to share the event with that are not yet in your Flocknote network. This is where the public link comes in! Simply copy and paste this link on your social media pages, your church website, or wherever you like! It will be viewable to anyone that clicks on the link and they can sign up easily. In the process, they will automatically be added to your Flocknote network so that you can continue sending them communication, like event reminders and updates. 

    Can I archive or delete a Signup? 

    To delete a Signup, you can open it and click the "trashcan" icon in the top righthand corner. 

    While there is not a way to archive a Signup, you can simply set a closing time for the Signup to end and prevent members from continuing to sign up.

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