I need help with Group Settings
To access the main settings page, simply click the gray (---) icon.
To find the group settings page for each group, click the group from the left-hand sidebar and then click the gray "cogwheel" icon in the top right-hand corner. You can also do this for the Everyone group to access the main settings page as well.
Here is a brief guide that goes over what each field of the Group Settings page is for. The fields are numbered in the screenshot below and you'll find coordinating information for that field below the screenshot.
1. Group Name
This is the name that will appear in the list of groups on the left-hand side of your main Flocknote page for your church or organization. This name will also appear as the 'From' address when you send emails.
2. Short Name/URL
This is the shortened name of your group. This shortened name is used for your Group URL. This shortened name is also used as the 'From' address when you send text messages. You can have up to 16 characters in your shortened name, but it will not allow for spaces. Please note that this field will say 'URL' instead of 'short name' for the Everyone group.
There are 3 privacy types for a Group -- open, closed, and hidden. Open groups and their notes are visible to anyone and anyone can join them. Closed groups (their names) are visible to all members during signup or on the left-hand sidebar if they log into Flocknote, but people must request to join. Only after an admin approves them will they be able to see the notes inside of the group. Hidden groups are only visible to those who are already a part of the group or by Super Admins. Regular members cannot see or join hidden groups on their own.
4. TTJ Keyword
TTJ stands for Text-to-join, which is a great tool that allows someone to text a keyword you specify from their phone and get connected with one of your groups. This is where you get to set the keyword of your choosing. Each church or organization on flocknote gets one free keyword. Additional keywords are $4/month.
We've got a great in-depth help article where you can learn more about text to join. You can find that article at the bottom of the page in the 'Related Articles' section.
5. TTJ Language
The TTJ Language allows you to change the language from English to Spanish. When the setting is set to Spanish members will get return prompts from TTJ in Spanish and be able to navigate the site in Spanish.
6. Include Call to Action in TTJ Reply
Including a call to action in your text-to-join response will help you collect additional contact information from your members as well as invite them to join other groups in your network. When this setting is on and someone texts in your keyword from their phone, they will receive a reply that states "Thx for connecting with GROUP NAME! Click to complete signup: [link] Or reply with your email. Powered by Flocknote." When this setting is turned off and someone texts in your keyword from their phone, they'll just receive "Thx for connecting with GROUP NAME! Powered by Flocknote." By default, this setting is turned on.
7. Welcome TTJ Message
The Welcome TTJ Message is a short message that is automatically texted out to any new subscribers to a group. By default, the Welcome Message is off for each group and will be displayed with our greyed out sample text (as pictured in the screenshot above).
8. Welcome Email Message
The Welcome Email Message is a short message that is automatically emailed out to any new subscribers to your a particular group. By default, the Welcome Message is off for each group and will be displayed with our greyed out sample text (as pictured in the screenshot above).
9. Welcome Email Message Replies
Designate which Group Admin will receive the replies your members send in response to the automatic Welcome Message.
10. Connecting with Facebook or Twitter
If you have a Facebook Page and/or a Twitter account for your church or organization, you can connect it to Flocknote. Once connected, when you go to write a note, you'll also have the option to post the note out to your Facebook Page or Twitter account. Clicking the 'Connect' button will walk you through logging in to your Facebook or Twitter account and allowing access to Flocknote.
11. Embed-able Sign Up Code
Clicking this button will display a little snippet of HTML that you can put on your website to embed a registration form for flocknote. That way people can get connected to your entire network or an individual group without ever having to leave your website!
12. Group URL
Your Group URL will take you directly to the group you are working with if you are already logged in to Flocknote. As mentioned above in number 2, the shortened name at the end of the URL is also used as the 'From' address when you send text messages.
13. RSS Feeds
This RSS feed will contain a list of your recently published notes for this group. You can then use the RSS Feed link to have your website auto-update using your group's RSS feed. It's another great way for people to view your important messages!
14. Delete Your Group
The trash can option allows you to delete a Group. This will delete any notes that were in the Group as well as removing the subscribers that were part of the Group. Wield this power wisely.